Supplier collaboration

We continually review and measure our performance and that of our suppliers, so that we can improve the quality, efficiency and effectiveness of our services.

As a global company whose success has been built on innovation, passion through quality and individual leadership, we require high Corporate and Personal Responsibility standards wherever we operate – with the aim of improving our business and the quality of life of those we impact.

We are committed to best practices in corporate governance as it affects all our communities of stakeholders, including our employees, local and regional communities, suppliers, investors and partners;

We seek to act responsibly in all our actions. Procurement department is influenced by the need to deliver quality services and products to our company and we expect on harnessing industry best practices by encouraging our suppliers to meet certain standards in the area of: Environment, Health and Safety, Quality, Delivery, Human Rights, Labor Standards, Anti-Corruption and Business Compliance.

In these regards we have the Supplier Code of Conduct for the purchase of goods and services, which we ask our suppliers to revise and follow.

Register as a supplier for KMG International

We are continuously looking to ad in our supplier’s portfolio reliable and experienced business partners, as the activities of the Group are increasing and also cover various areas. As part of our internal process, we are initiating the pre-qualification process with the objective of obtaining accurate, complete and updated information of potential suppliers as well as to identify the ones that are financially, reputationally and technically capable of undertaking our projects.

You can prequalify as a supplier following our invitation.

COUPA PROCUREMENT SYSTEM

To meet the demands of today’s social, mobile user, KMG International implemented Coupa, one of the leading enterprise procure-to-pay solution. The solution, a cloud based SAS application, is part of the Procurement strategic projects and aims to consolidate, complete and have consistent view regarding Group Acquisitions, delivering a spend management platform that unifies business processes across all the ways business spends money.

A UNIFIED CLOUD PLATFORM

ELIMINATES FRAGMENTED SYSTEMS

Main benefits of using Coupa:

- Standardize and optimize the business processes across KMG International in Romania.

- Shifting procurement focus from operational to strategy

- Automation of invoicing process, paperless operations (no more hard copy of supplier invoice)

Main benefits for our suppliers:

- Invoices will be submitted online via the Coupa Supplier Portal

- Faster invoice processing

- Track payment status online

For more details visit: https://www.coupa.com/software/procurement/

Prequalification Process

All companies invited to this process are required to submit the completed pre-qualification application provided in this website along with all supporting documentation.

KMG International Supplier Code of Conduct

Informative Summary on personal data protection

In order to successfully complete the pre-qualification process, you need to complete the following steps:

1. Complete the pre-qualification questionnaire;

2. Attach the required documentation to support your answers. (Ex.: Letters of recommendation; Company’s Certification etc.)

Failure to submit all the required documents will result in your application being rejected.

The fields marked with * are required

Once pre-qualified your company will be registered in KMG International’s vendor database, this does not guarantee that your company will be part of a certain tendering process but will be qualified as a potential supplier for our future contracts.

Pre-qualification is valid for one year.

General information

General information:

Business type *:

list of goods/services

Please provide a list of main goods/ services your company is able to provide (use attachment if necessary) *

    Business classification *:

    Structure of ownership:

    The company is established as *:

    Is the company controlled by a mother company?

    If yes, please provide the name of the mother company

    business partner information:

    Which are the intermediate and ultimate shareholders/owners of BP?

    Please provide full names of legal entities and location of headquarter (city, country)

    experience in the field:

    Period of time providing the type of goods/services you are currently offering to *

    territorial coverage (list of countries where Rompetrol is present):

    Regions where you are able to supply your goods and/or services

    production capacity per day:

    FINANCIAL DATA

    turnover for the past 3 years(USD):

    2015 *

    2016 *

    2017 *

    annual turnover for the past 3 years(USD):

    sales capacity:

    largest contract completed to date

    year the largest contract was completed

    average length of service (average contracts duration)

    banking reference:

    legal considerations:

    Are there any judgments or suite pending or outstanding against your company? *

    Are you currently or ever been involved in bankruptcy or reorganization proceedings? *

    Has your company ever been terminated from a contract? *

    If you answered Yes to any of the above questions, please detail below *

    In the past years and at present, has BP or controlled subsidiaries, one of its owners or management been subject to conviction (irrevocable court decisions) regarding corruption/bribery, money laundering, fraud, or other white-collar crimes or intentional violation of antitrust laws?

    If yes, further information required:

    QUALITY ISSUES

    company certification/quality assurance:

    Has your company implemented an ISO 9001 management system? (with attachment in order to see the expiry date) *

      Has your company implemented an ISO 14001 management system? (with attachment in order to see the expiry date) *

        Has your company implemented an ISO 18001 management system? (with attachment in order to see the expiry date) *

          Other certifications (to be able to be personalized according to internal needs):

          ISCIR (to be able to personalize the name)(with attachment in order to see the expiry date) *

            Environmental authority (with attachment in order to see the expiry date) *

              Does your company have a valid Transport License? (with attachment in order to see the expiry date) *

                Has your company published an Quality assurance manual? *

                  INSEMEX certification (with attachment in order to see the expiry date) *

                    ADR License (with attachment in order to see the expiry date) *

                      Has your company implemented an ISO 50001 management system? (with attachment in order to see the expiry date) *

                        No other certificate *

                        Health and Safety

                        Has your company published a IMS (Integrated Management System) Manual? *

                        Percentage of your organisation’s revenue generated from KMG in the last financial year (%)

                        relevant past projects - please provide 3 recent examples:

                        PAST EXPERIENCES, CREDENTIALS

                        experience

                        Previous Oil& Gas experience?

                        Previous Rompetrol/KMG Experience?

                        relevant past projects - please provide 3 recent examples:

                        example 1

                        Client name or client contract *

                        Date of contract (start/finish) *

                        Project location *

                        Value if not confidential (USD)

                        Other details (percentage of work performed by subcontractors, etc.) *

                        example 2

                        Client name or client contract *

                        Date of contract (start/finish) *

                        Project location *

                        Value if not confidential (USD)

                        Other details (percentage of work performed by subcontractors, etc.) *

                        example 3

                        Client name or client contract *

                        Date of contract (start/finish) *

                        Project location *

                        Value if not confidential (USD)

                        Other details (percentage of work performed by subcontractors, etc.) *

                        2 references within the last two years (preferable from reputable companies).

                          COLABORATION WITH ROMPETROL

                          cooperation with Rompetrol:

                          Are you an actual client of Rompetrol Downstream?

                          If no, are you willing to become a Rompetrol client, if relevant for the current bid (i.e. fuel supply, logistics etc.)?

                          What is the size of your fleet (number of cars)?

                          Rompetrol terms (to be detailed). Would your company have any problems with these terms? (If yes, please provide details)

                          delivery Conditions (if applicable):

                          National Distribution coverage (for Romania) *

                          Details for partial coverage

                          Is there a possible conflict of interest on side of the BP that might affect the business relation with the Group?

                          BP employs former KMG International and its company’s employees that will be or could be able to influence decisions concerning the intended business relation *

                          If yes, please list the name(s) and position(s) below

                          KMG International Supplier Code of Conduct

                          We declare that our company received, reviewed and respects the ethical principles *

                          Electronic/scanned Signature